Top 9 UiPath Alternatives for Document Automation in 2025

Looking for UiPath Alternatives? Here’s What You Should Know First

If you’re searching for UiPath alternatives, chances are your current RPA setup isn’t delivering the efficiency you need. And you’re not alone. The problem with RPA today is that it automates tasks in isolation, fixing small parts of broken processes without addressing the whole.

A recent survey has shown that only 13% of RPA adopters have scaled it enterprise-wide. Most are still running pilots or patching legacy systems, not building sustainable automation. RPA works well as a short-term fix, but it’s not built to handle complex, end-to-end document workflows.

That’s why more companies in 2025 are moving beyond traditional tools like UiPath. The goal isn’t just automation, it’s intelligent automation that learns, adapts, and scales. And while there’s no shortage of options out there, the real challenge is finding a solution that can handle today’s document complexity without relying on rigid templates or constant developer input.

Documents today aren’t just simple forms or invoices. They include contracts, emails, ID cards, shipping labels, and engineering drawings, and 90% of them are unstructured. Legacy OCR and RPA bots can’t handle that. This isn’t just an ops issue, it’s a strategic one. Inefficient processes cost companies up to 30% of their annual revenue, and manual document work is a major reason why.

So, we’ve rounded up the top 10 UiPath alternatives redefining document automation in 2025. Let’s break them down.

1. Infrrd – Built for Enterprise-Grade Document Intelligence

Infrrd’s Intelligent Document Processing (IDP) platform is designed to help enterprises manage the growing complexity of document workflows. Rather than relying on templated data extraction, which often break when document formats change, Infrrd uses pre-trained machine learning models that can understand layout, structure, and content across a wide variety of document types.

This makes it well-suited for organizations that work with unstructured or variable documents, including contracts, shipping documents, engineering drawings, forms, and more. It’s built to extract specific details, like tables, line items, totals, or custom fields, with a high degree of accuracy, even when the layout is inconsistent or the document is scanned. 

The platform includes built-in support for SLA-based processing, validation workflows, audit trails, and exception handling via human-in-the-loop. It also integrates with major ERP and workflow systems, allowing teams to embed document automation into existing processes without major overhauls.

Key Capabilities

• Template-free extraction: Uses pre-trained AI models to process diverse document types without requiring format-specific rules.
• Multi-page, multi-line understanding: Handles complex layouts across multiple pages, including documents with tables or embedded metadata.
• Custom rule application: Supports organization-specific processing logic, such as separating freight charges or handling international forms.
• Exception management: Flags uncertain data points for review, so users can focus only on what requires attention.
• SLA awareness: Automatically routes time-sensitive documents based on your internal policies.
• System compatibility: Offers connectors and APIs for platforms like SAP, Oracle, NetSuite, and Dynamics.

What Teams Typically Report

• Reduction in manual document handling and exception review
• Faster processing times for high-volume or complex document types
• Consistent data quality even as document formats vary
• Shorter deployment cycles (weeks instead of months)‍

Proven Across Industries. Trusted by the Best.

Infrrd has partnered with some of the biggest names across mortgage, insurance, and healthcare to solve one universal problem—manual document chaos. From high-volume audits to multi-language purchase orders, our AI-powered document automation has delivered real, measurable impact. Here's how leading companies transformed their operations with Infrrd. Given below are some of the latest customer stories of Infrrd. 

UHS America

Raising the bar for mortgage audits without raising the burden on their team.

UHS America, a trusted name in mortgage quality control, handles due diligence underwriting, consulting, and training. But as loan files grew larger and more complex, their manual audit processes began to crack under pressure.

The Challenge:
Mortgage files often exceeded 1,000 pages and included multiple versions of critical documents like credit reports and tax forms. Sorting and verifying these manually consumed hours introduced errors and slowed down audit turnaround.

The Shift:
UHS America upgraded its document workflow with automation that could split, extract, and verify key data instantly, without human input at every step. This gave auditors clean data sets to work with, instead of starting from zero.

The Impact:

• Large loan files processed in under 10 minutes
• 24-hour SLA consistently met
• Emergency audits fulfilled without delays or burnout
• Auditors could now focus on decision-making, not document prep
  

In Their Words:
“Infrrd transformed our process—enabling faster audits with remarkable accuracy.”
— Katherine T. Le, Principal, UHS America

State National

What happens when 2.1 million document formats flood your system? You innovate.

State National, a leading insurance services provider, receives documents from over 2,100 insurers, each with its own format. Their existing systems struggled to keep up, requiring manual template updates and excessive training.

The Challenge:
With millions of live document variations, manually handling this volume was no longer feasible. Constant template creation and retraining made the process unsustainable.

The Shift:
They moved to an intelligent system that could process documents, regardless of layout, without starting from scratch each time a format changed.

The Impact:

• Eliminated delays caused by format changes
• No need to manually create or maintain templates
• Freed teams from spending time on fixes and manual sorting
• Scaled operations to meet growing client demands
  

In Their Words:
“We’ve invested in automation before, but this was the first time we saw real, meaningful change.”
— David Crawford, VP of Strategy and Innovation

Johnson & Johnson (MedTech)

500,000 purchase orders a month shouldn’t slow you down. For this MedTech giant, it no longer does.

In the APAC region, one of the world’s largest MedTech firms was overwhelmed by manual PO processing. Hospitals and distributors submitted orders in every imaginable format—PDFs, scans, even images—and often in multiple languages.

The Challenge:
Teams were buried in manual entry into SAP. Taiwanese orders added complexity due to frequent language-related extraction errors. Multi-order documents further slowed things down.

The Shift:
They adopted a solution that could read and extract order data from any format, validate it against SAP in real time, and support complex use cases like language translation and multi-PO document segmentation.

The Impact:

• 90% reduction in manual effort
• Batch processing every 15 minutes
• Fewer errors, faster fulfillment
• Full SAP integration
• Scaled across regions, including Taiwan and Hong Kong
  

The Takeaway: By eliminating the slowest steps in their order workflow, Johnson & Johnson unlocked faster, cleaner, and more scalable operations.

Infrrd is the go-to choice for companies across financial services, insurance, logistics, manufacturing, and construction—especially where documents don’t follow neat templates or structured formats. For teams ready to move past the limitations of RPA and patchwork solutions, Infrrd offers a more intelligent, flexible approach to document automation that scales with complexity.

2. Microsoft Power Automate (with AI Builder)

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Microsoft Power Automate is a low-code automation tool within the Microsoft ecosystem. When paired with AI Builder and Azure Form Recognizer, it enables users to build basic document processing workflows.

Strengths:

• Native integration with Office 365, SharePoint, and Dynamics
• Low-code interface for business users
• Good for standard documents like invoices, IDs, or receipts

Watch Out For:

• Lacks advanced exception handling or document understanding
• Custom model training is limited in scope
• Not ideal for high-volume, unstructured documents

It’s a good fit for Microsoft-centric teams, but may fall short as a scalable alternative for complex enterprise needs.

3. Workato – Workflow Automation

Workato is a popular iPaaS (Integration Platform as a Service) that also offers automation workflows with  document processing capability via connectors.

Strengths:

• Strong integration with hundreds of SaaS apps
• Useful for triggering actions based on document metadata

Watch Out For:

• No built-in document intelligence or data extraction
• Requires pairing with external OCR tools or APIs
• Best used as a workflow trigger engine, not a document automation platform

Workato is great for orchestrating processes, but not a true UiPath replacement in the document automation space.

4. Nanonets – Quick Setup, Limited Flexibility

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Nanonets is a lightweight document processing tool designed for quick deployments with basic AI models.

Strengths:

• Easy to use with fast onboarding
• Decent for forms and receipts

Watch Out For:

• Doesn’t handle complex or long-form documents well
• Accuracy depends heavily on user training
• Not ideal for high-volume or high-variance use cases

It’s a good choice for small teams looking for something fast and simple, but not scalable enough for fluctuating, long and complex documents. 

5. Iron Mountain - Insight Intelligent Document Processing

Iron Mountain offers an Intelligent Document Processing (IDP) solution through its InSight Digital Experience Platform (DXP). It’s designed to help companies automate invoice handling by capturing, extracting, and routing invoice data using AI.

What It Does Well:

• AI-Powered Data Extraction
• Workflow Automation
• ERP Integration
• Centralized Access
• Scalable & Cloud-Based

Points to Consider:

• Still New to the Market: Launched in late 2024, it has limited customer reviews and a shorter track record compared to mature players.
• Integration May Require IT Help: While APIs are available, connecting legacy systems could take time and technical support.
• Learning Curve: It's a feature-rich platform that may need training and support, especially for less technical users.
• Not an End-to-End AP Tool: The platform automates document handling but doesn’t manage payments—your ERP will still handle that.
• Support Experience May Vary: Some past reviews on Iron Mountain's other services point to inconsistent customer support, so it’s worth evaluating SLAs and onboarding help.
• Cloud-Only Deployment: There’s no clear on-prem option, which could be a hurdle for companies with strict data regulations.

6. AirSlate – Digital Forms Automation

AirSlate focuses on automating business documents and forms. It offers drag-and-drop tools for building digital workflows.

Strengths:

• Great for digitizing paper forms
• Visual, no-code automation builder

Watch Out For:

• Doesn’t process scanned or complex documents
• No real AI-powered document understanding
• Best for front-office paperwork, not backend document intelligence

AirSlate helps with digital form creation—but doesn’t solve for intelligent document processing the way Infrrd does.

7. Grooper – Powerful But Technical

Grooper is a data integration and document processing platform with strong OCR capabilities and flexible configuration options.

Strengths:

• Great for technical teams who want control over parsing logic
• Good OCR accuracy on structured docs
• Lets you create AI assitants for seamless data processing
• Offers easy integration

Watch Out For:

• Requires extensive setup and rule configuration
• Non-intuitive UI and steep learning curve
• Not cloud-native; deployment can be heavy
• Lacks agentic AI features

Grooper gives power users flexibility, but it’s far from plug-and-play.

8. Ephesoft 

Ephesoft offers an open and extensible IDP platform targeted at developers and system integrators.

Strengths:

• Open APIs and customizable workflows
• Hybrid deployment options
• Primary offering is IDP
• Caters to a variety of document formats

Watch Out For:

• High reliance on IT and professional services
• UI and user experience not ideal for business users
• Maintenance overhead can be high

If you’re looking for a UiPath alternative to shift from RPA to Intelligent Document Processing—and high IT involvement isn’t a concern—Ephesoft could be what you’re looking for.

9. Tungesten Automation

Top Image Systems (TIS) eFLOW, now part of the Tungsten Automation portfolio, is a longstanding player in the document processing space, particularly well-established in Europe. Known for its deep experience in document capture and imaging, eFLOW offers strong integration capabilities with major ERP systems like SAP, Oracle, and Microsoft Dynamics.

The platform includes AI-assisted trend analysis features and is designed to support complex document workflows. However, it comes with notable trade-offs that teams should consider.

Pros

• Strong ERP integrations (SAP, Oracle, Dynamics)
• AI-supported data analysis and document trend detection
• Deep experience in high-volume document capture and processing
  

Cons

• Legacy architecture with limited modern AI capabilities
• Complex setup that often requires IT involvement and coding expertise
• Steep learning curve, especially for non-technical users
• Interface and user experience feel dated compared to newer SaaS platforms
• Licensing can be expensive for the level of flexibility offered

 eFLOW is best suited for organizations with large IT teams and time for a detailed implementation process. It brings credibility from years of experience, but may not meet expectations for ease of use, scalability, or rapid deployment that modern document automation projects often require.

In a Nutshell 

Not all UiPath alternatives serve the same purpose. Some specialize in workflow automation, while others focus on AI-driven document intelligence. The right choice depends on your document complexity, existing systems, and available team resources.

Each platform covered here offers distinct strengths. What works for one business may not work for another. Before choosing, assess your IT setup, document types, and automation goals.

The best UiPath alternative is the one that fits your business today, and can grow with you tomorrow.
→ Ready to explore your options? Book a demo.

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